How a Woodex project runs

Tell us about the space

Every project starts with a conversation. What is the space, what should it do for you, and what timeline and budget band are we working with?

Bring drawings if you have them, or photos and a rough floor plan if you do not. A clear brief at this stage saves weeks later.

Site visit or drawings review

Next we survey the site or review your drawings in detail. Measurements, structure, plumbing and electrical points, light and access are all checked.

This is where hidden conditions surface. Knowing about them early keeps the design honest and the budget stable.

Concept, 3D and quantities

Then the design takes shape: space planning, concept boards and material selection. Woodex 3D Studio produces stills or a walkthrough at 4K and above, with 2 revision rounds included.

Once you approve the visuals, we issue the BOQ, a line-item bill of quantities with rates. You sign off on numbers before a single wall is touched.

Build and handover

Our site team executes to the approved drawings and BOQ. Trades are sequenced, quality is checked against the visuals, and you get regular progress updates.

At the end comes snagging: a final walkthrough where every detail is checked and fixed before handover. One team, one standard, one accountable signature.

Every stage at a glance

Your part, step by step

1. Book a call and share what the space needs to do.
2. Agree the design scope and fee in writing.
3. Approve the layout, then the 3D views and finishes.
4. Sign off the bill of quantities and programme.
5. Track progress through weekly site updates until handover.

Common mistakes to avoid

• Starting site work before the drawings and quantities are signed off.
• Changing scope mid-build without a written variation.
• Splitting design and build between teams that never meet.
• Skipping the snag walk at handover.

How to prepare for each stage

• Before the first call: photos, rough measurements and a budget range.
• Before the site visit: plans, a list of must-haves and any items you are keeping.
• Before 3D review: clear priorities so feedback stays focused.
• Before execution: final approval of drawings, materials and quote in writing.

A little preparation at each step keeps the project moving and decisions clear.

The short version.

• Four first steps: Brief, site survey, concept with 3D, then quantities. In that order, every time.
• Approve numbers before build: The BOQ is shared and signed off before work starts on site.
• One team throughout: Design, visualization, joinery and delivery sit inside one studio.